Midland DYB BY-LAWS_Rep by 20180215Updated Friday March 2, 2018 by MDYB JUL2017.
It is the primary purpose of this organization to promote, direct and foster organized sports, especially for boys under the age of twelve (12) years.
In the event of dissolution, the residual assets of the organization will be turned over to another organization, which is itself, exempt from federal tax (income) under section 501 (10) (3) of the Internal Revenue Code, or the Federal, State of South Carolina or legal government.
Name and Location
Section 1. The name of the Corporation shall be Midland Baseball League.
Section 2. Its offices shall be located at West Columbia, South Carolina, in the town of Pine Ridge. Mailing address to be Post Office Box 6382, Cayce-West Columbia, South Carolina 29171-6382.
A. The business and property of the Corporation shall be managed by five (5) officers, and nine (9) board members. Two board members must be non-coaches. No board member should be from the same family. The board can be changed at the annual meeting to assure equal representation, according to the number of affiliated teams. All of these members shall be voting members. One league representative from each division shall be elected by the coaches and shall have voting rights. (Amended 5/11)
B. An Executive Committee will be formed consisting of five (5) officers, and two (2) members of the board voted on by the board. The two (2) members will be voted in at the beginning of each new term year.
C. All officers and board members shall serve without compensation, except the canteen manager.
D. A canteen manager, approved by the board, shall serve for a term of one year. (Amended 6/90)
E. When a team has more than two (2) representatives on the board, only two (2) shall vote.
F. All officers and board members will be given a list of duties and responsibilities. No one should serve on the Board who cannot fulfill these duties.
A. Election of board members shall be held at the annual meeting that is held on a date scheduled and announced by the board. Notice of the annual meeting must be announced at least two weeks prior to the meeting. Officers shall also be elected at the annual meeting. Each parent and/or guardian of each player from the current (roster) season will have one (1) vote toward each vacancy. Further, the coaches, assistant coaches and officers will have one vote. (Amended 6/97
B. Anyone nominated for position of officer or board member and who is not present at the annual meeting to accept the position must forward a written statement that he/she will accept the position. (Amended 6/90)
C. All officer positions are to be filled with board members who have previously served in an at-large position for 2 years, providing there are such candidates available. If there are no such candidates available, candidates can be voted in from the floor. (Amended 5/01)
A. The board members term shall begin August 1, following the annual meeting. (Amended 7/17)
B. All elected officers and board members will serve a two (2) year term upon election.
C. A common meeting between the outgoing officers and board members and the newly elected officers and board members shall be held within sixty (60) days after the election of the new officers and board to provide for the orderly transition of the league's business.
D. An officer or board member may be removed at any time by a majority vote of the full board or by a majority vote at the annual meeting. (Amended 6/90)
E. When an officer or board member resigns, his/her keys and any other property of Midland Baseball should be turned in with the resignation letter. (Adopted 11/03)
F. From August 31st through December 31st, Board vacancies will be filled by choosing a member from the nominees at the General Meeting. From January 1st through August 30th, Board vacancies will be filled by advertising the vacancy and the Board will vote on the replacement. (Adopted 5/05)
A. Special board meetings may be called by the president or the majority of the board members at any time.
B. Notice of special board meetings requested by an individual, except as stated in Section 4 of this Article, shall be made orally by the secretary at least three (3) days before the said meeting.
C. Anyone requesting a meeting with the board members concerning any situation shall submit a letter in writing to the league president.
A. quorum for the transaction of business at any regular or special meeting of the board members shall consist of one more than half of the voting members of the board, but a majority of those present shall have the power to adjourn the meeting to a future time.
A. The president may establish as many committees as he may deem necessary and may appoint members of the board to serve thereon. Prior to the start of the season, the president shall prepare a playing schedule for all participating league teams, subject to majority approval of the board.
B. There are to be no late games during Pass Testing/ACT Inspire inLexington School District 2. (Adopted 6/12)
C. There are to be no games scheduled on any holiday. (Amended 3/15)
Section 7. The president shall be an ex-officio member of the board and be notified of all meetings and the discussion and results of such meetings.
A. A manager may serve as a board member or officer of the league. (Amended 6/95)
B. A Board Member cannot take official action with regards to a game while involved in the game as a coach or where a participant in the game lives in his/her home. (Adopted 5/04)
Section 1. The officers of this Corporation shall be a President, Vice-President, Secretary, Treasurer and Player Agent, who shall be elected and serve without compensation and shall hold office until their successors are duly elected.
Section 2. All officers of the Corporation shall be considered members of the board of directors. All officers shall have a vote on the board, with the exception of the president, who may vote in case of a tie vote and who shall otherwise discharge his office in accordance with Dixie Youth By-Laws. In case of disability of the president or the vacancy of the office, the duties thereof shall be performed by the vice-president. The vice-president would not have a vote at that time. (Amended 6/90)
Section 1. All coaches and assistant coaches must be at least eighteen (18) years of age.
Section 2. All head coaches (managers) must be approved by the board members.
Section 3. A list of coaches shall be prepared by the outgoing officers and board members to be passed on to the newly elected officers and board members by August 31.
Section 4. In absence of returning head managers, his assistant will receive first consideration. In considering a person for a position left vacant, the board shall give first consideration to the first assistant, second consideration to the second assistant and third consideration to the third assistant.
A. There shall be no alcoholic beverages or illegal drugs used during any team function, meeting or social gathering, nor shall any person be allowed by the head manager to attend a team function, meeting or social gathering if he/she is under the influence of any alcoholic beverages or illegal drugs. Any coach or board member found in violation shall be suspended until reinstated by the board.
B. No tobacco products are allowed on the field or in the dugout during any game.
Section 6. Schedule times for batting cages are as follows:
Visiting team will be schedule to have cage an hour before game time for 25 mins. Home team will be scheduled for the following 25 mins. Ex:
6:00 PM Games
5:00 – 5:25 PM Visitor
5:25 – 5:50 PM Home
Section 1. The manner for selecting newly available players for each team shall be by tryouts or draft, at which time each team may select one (1) of the available players in rotation. The rotation of the draft shall be determined by drawing a number from a hat. Coaches MAY NOT trade their draft pick numbers. The rotation will be revised after each round. The team with the highest number of players will not have a draft pick until all teams have that number of players. (Example: Team A has 8 players and Team B has 3 players, Team B must have 8 players before Team A can have a draft pick.) After all teams have an equal number of players, the rotation of the draft will continue until all players are selected. (Amended 5/09)
A. At Draft, each team gets a 1st round draft pick. (Adopted 05/16)
Section 2. If registered players who are to attend tryouts do not show on the day of draft, their names will be placed into a hat to be drawn in rotation as stated above. (Adopted 5/09)
Section 3. Any player not established in the league and is a late registrant, the applicable division teams will be placed into a hat. Whichever team is pulled from the hat is the team that the registrant will be placed on. This will continue until late registration is over. (Adopted 5/09)
Section 4. Expansion teams will draw 2 older players from hat. (Adopted 5/15)
Section 5. Players will bat at coaches pitch draft. (Adopted 5/15)
Section 6. Hardships can only be addressed at draft and not after draft. (Adopted 5/15)
Section 7. 6 year old players moving to coaches pitch from t-ball must attend an assessment. Any player unable to attend assessment will be placed in coaches pitch or t-ball at the player agent’s discretion. (Adopted 5/15)
Section 8. Ride Letters & No-picks turned into Player Agent 7 days prior to draft. (Adopted 5/16)
Section 1. Notification shall be made by the board to the community of registration dates and fees.
Section 2. A copy of the Ground Rules and Bylaws are available on the Midlands DYB web site. (Adopted 5/13)
A. If a parent wants his/her child, who is an established player, put back into the draft, he/she should submit a letter to the board for approval prior
to registration, giving specific reasons. Parents will be notified of the board's decision before the draft. If the board allows the player to be
removed from the team but the player does not show up for the draft the player must go back on his/her established team. (Adopted 5/13)
B. Each player entering the draft, will be permitted one (1) No-Pick of a coach in his/her league. (Adopted 5/19/07)
C. All players must play in their league set by DYB Age Guidelines. Exceptions 5 Year olds with birth date May 1, 2012 to Aug 31, 2012 due to
DYB Age Chart change. This exception expires August 31, 2018. (Amended Nov. 2017). A Midland team can use player(s) from a lower
league to fill an open roster position(s) as long as this player(s) keeps the team from forfeiting or makes the ninth player for the game. No
player can be pulled up from a lower league to make roster for the game ten (10) or more players. Player(s) being pulled up from lower leagues
will be no more than one calendar year younger. Players being pulled up from lower league will not be allowed to play catcher or pitcher.
(Amended January 2018)
D. Major League division will adopt “O Zone” division. (Adopted 5/09)
Section 4. Players in C-Pitch, Minor and O Zone divisions are required to wear the gray pants provided by Midland during regular season. (Added 3/15)
Section 1. The Corporation shall conclude its baseball season each year by participating in such tournament play as prescribed by the franchising corporation.
Section 2. In the selection of all-star players, each coach participating in the particular division shall vote in writing for the number of players according to
Dixie Youth Rules. Each coach shall also state and publicize to all persons present, the specific reasons for his vote for each player. The player
agent, or his designee, shall then take the lists and tabulate the votes. The nine (9) players receiving the top number of votes shall be placed on the all-star team. In the event of a tie for the last position or positions, the coaches shall vote again for the player or players who were ranked tenth or higher, but were in a tie position. Once the top nine (9) players are elected, the head coach of the all-star team shall name the remaining players and the two alternates. The players he chooses must have received a vote from at least one of the coaches in the meeting. The meeting shall be called only by the player agent and he, or his designee, shall preside over the meeting. The only persons present shall be the player agent, or his designee, the league secretary (who shall keep minutes of the meeting) and the head coaches in that particular division. At the conclusion of the meeting, the commissioner shall keep all records, votes, tabulations and minutes of the meeting. The meeting shall be kept confidential.(Amended 5/19/07)
Section 3. Eligibility for all-star team head coach is limited to only the head coaches in the particular division of the current season. If, the all-star team head
coach steps down before the all-star selection, the head coaches in the all-star selection meeting will vote on a replacement head coach.
Section 1. A sponsor's fee of such an amount set by the governing body shall be charged for each participating team. Other means of raising revenue shall be left to the discretion of the governing body.
A. A review is to be conducted every two (2) years as the treasurer leaves office or as called for by a majority of the annual meeting. (Amended 5/04)
B. A ledger is to be kept at all times.
C. A financial report must be available at the beginning of the season and another at the annual meeting. A financial statement is to be posted at the canteen monthly.
A. No person shall spend more than $100.00 of the league's funds without the board's approval.
B. With regards to purchases over $500.00, an attempt must be made to obtain three (3) sealed bids. (Amended 6/90)
C. The League’s funds shall only be used for operating expenses, maintenance and upgrades as related to Midland Baseball League. (Amended 5/02)
D. Any and all fundraiser sales or outside vendor sales taking place at Midland Baseball complex with the proceeds not being used for the direct operation or benefit of the entire Midland Baseball complex must be brought before the Board for approval. If a sale is approved, an identification sign must be posted during the sale. (Adopted 5/03)
E. A $25.00 bad check fee will be charged on all checks returned unpaid by the Bank. A notice will be posted at Registration. (Adopted 5/04)
Section 1. By-laws may be amended, adopted, repealed or altered in whole or in part, by the Midland Dixie Baseball Board of Directors at any meeting. Any amended, adopted, repealed or altered by laws shall take effect immediately. (Adopted 5/17)
Section 2: Any current season roster coach, parent, legal guardian or board member may submit any suggestions to amend, adopt, repeal or alter by-laws to the President of Midland Dixie Youth Baseball. Such recommendations will be presented to the Midland Dixie Baseball Board of Directors and must require a majority vote by said Board of Directors in order to pass. Decisions will be made within a timely manner not to exceed 60 days from the date of submittal. All decisions will be final and posted via email, social media or internet to update members of Midland Dixie Youth Baseball. All final rule interpretations will be determined by the Midland Dixie Youth Baseball Board of Directors. NOTE: Editorial changes may also occur, but the intent of the rule will not be affected. (Adopted 5/17)
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|2018 Midland BY-LAWS_Revised 0118.pdf|